TOT 71: Organizing the Presentation

While introducing a topic it is better to tell the trainees what the trainer is going to tell. It is safe to follow the “Rule of Three”.

For Example: Topic – Conflict

In this 30 minutes’ session I am going to share some inputs on (i) What is conflict? (2) Sources of conflict (iii) Management and resolution of conflict.

Opening the Topic

Such focused opening will help the trainer in drawing the attention of the participants. This sets a tone for taking each of the subtopics forward in a systematic manner. Trainees will know that there are three points /concepts to be learnt.

During Presentation

While giving the presentation it is better to use the expression “Firstly”, “Secondly” and “Finally”.

What the trainer wants to tell first, second and finally about each of the three sub topics chosen by the trainer, has to be structured by the trainer well before hand.

When the presentation is structured in this form, the flow becomes easier for the trainer. Chances of speaking something unconnected with the subject will get eliminated. Trainer can avoid choice of some sub topic about which he /she is not or less confident. Trainees feel very comfortable in remembering one point after the other. They do not feel stressed. Learning becomes easy for them.

Conclusion

While concluding one or two sentence/s on each of the sub-topics chosen can be stated by the trainer. These concluding statements will stay in the memory of the trainees.

Example

Let me conclude this session with these three points:

1. Conflict is inevitable.
2. Identification of the source of conflict is essential.
3. Management of conflict depends on individualistic defense mechanisms but conflict can be resolved with external help.

Thank You all.

Following this organizing technique keeps the trainer in a safe zone. Management of time becomes very easy. For beginners, or for someone who is dealing with a particular subject or topic for the first or second time, this technique will be of great help. Opening and concluding statements can be prepared well before hand and kept ready. They can also be displayed on slides. The contents of the middle portion of the presentation have to be navigated by the trainer.

“Organizing is what you do before you do something, so that when you do it, it is not all mixed up.”

A.A. Milne (Alan Alexander Mile)
English Author

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(All Copyrights reserved by the author S.Susheela)