TOT 112: Presentation in a Sequence

A trainer may have a broad picture of the contents to be presented. In order to demonstrate professionalism, it is essential that the contents are given one after the other in a sequential manner.

What is to be stated at the end cannot be said in the beginning. Hence it is ideal to fix the boundaries for the presentation, well beforehand. What is to be said in the beginning and at the end has to be identified in advance. In between, the contents have to be placed and presented in such a way that the trainees recognize a smooth flow of understandable thoughts flowing from the beginning to the end.

Some of the following tips may be helpful:

1. Build the presentation sequentially.
2. Take only one point at a time. Fix the time limit for the same. Deliberate on the chosen point. Tell all that you want to tell within that allocated time about the chosen point alone. Control any other thought popping up in your mind and eagerly waiting to come out from you. Exclusion of other points/ideas is the best way to focus on one idea or point at a time.
3. The temptation to speak or deliberate upon what other trainers/speaker has left out in her previous presentation must be strictly avoided. Doing justice to your presentation must be the point of focus.
4. While choosing the contents choose the ones that matter most to the trainees but not just to you.
5. After completion of presentation on a chosen point/idea/ content, give a pause and then prepare the audience/trainees for the next point, and then introduce the next concept.
6. In the absence of a pause in between, the entire presentation may give the trainees an uncomfortable feeling of drenching in an unexpected downpour of rain. 

Giving headlines for each part of the content makes the presentation very impressive. 

Example 1. Now let us see when Open-ended questions are not supposed to be asked? 

Example 2. Now let us understand how should we set an atmosphere before asking the identified open-ended question in a private session? 

Remember that presentation is like moving from Place A to Place B. One cannot jump. One has to take one step after the other – only towards B.

Presentation is not a number game. Even if the point canvassed or concept introduced is only one, how methodically sequentially one presents the said single concept makes the presentation more interesting. 

Trainers cannot ignore that all that they communicate should be understood by the trainees completely and that the training is meant for the benefit of the trainees. 

Advantages

The Trainer does not get stressed out.

The Presentation can be given with ease.

Trainees receive the contents in an organized manner. Chances of conveyed information getting lost because of scattering can be avoided. 

“Sequence is an essential part of discipline.”

Slamw

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(All Copyrights reserved by the author S.Susheela)