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TOT 152-WEEK 152
“Loss of time”
“Time “ is the most important and valuable resource for a trainer. Credibility of a trainer depends more on how well this resource is managed. Trainer must always be watchful and attentive during the session, to see to it that, the allotted or available time is managed well.
‘What ‘ is delivered in the given time would also depend upon ‘how’ it is delivered. These two factors are further governed by another factor “ why “it is to be delivered?. Unless these three factors are taken into consideration before and during the session , time cannot be successfully managed.
Many trainers ignore the fact that just because they are standing on the training floor throughout the session period ( may be one hour / 30 minutes..etc), it would not mean that they have successfully used the time allotted to them. Quality of delivery within the allotted time would always matter.
Some reasons for loss of time:
- Poor preparation: a) Lack of planning (b) Lack of content knowledge (c) Lack of knowledge about segmentation (d) Lack of knowledge about presentation skills ( e) Not working on what is to be delivered and why it is to be delivered.
- Too much on the plate
Being under self imposed pressure to deliver more on each subtopic.
Trying to get into “information overloading’.
iii)Not keeping the points /notes ready
Searching and Reading from the manual/note sheets.
Unable to find the relevant point from the bundle of sheets/ number of prepared slides.
- Not knowing how to handle questions
Trying to answer open ended questions asked by the trainees.
Trying to put open ended questions to the trainees.
Being hell bent upon convincing the trainee on a point without understanding that session time is getting lost.
Entering into heated arguments/unwanted conversations.
Trying to answer questions outside the purview of topic under consideration.
Trying to clarify the question asked by a trainee to the trainer in the earlier session/s, though not relevant for the present session.
Not knowing the technique of “deferring”.
Not working on the technique of asking “closed ended questions” .
- Division of time
Not going through each part of the curriculum carefully. Not working on how much time is to be taken for each sub topic., exercise, pre briefing-de briefing , example, case history etc.
- Talking mode
(a)Getting into talking mode , ignoring the professional role. (b) Talking without substance. (c) Going out of track. (d) Using the head line of the topic again and again without touching upon the relevant information . ( e) Struggling hard to remember the points, but still continuing the session. (f) Reading one line after the other from the manual/ notes sheet and trying to translate it word by word.
- Difficulties associated with the use of technology
(i)Not knowing how to use the lap top (ii) Not knowing where exactly the relevant slide is stored (iii) Not preparing the slides for the given program but relying upon the slide/s prepared earlier for some other program (iv) Not bothering about the font size and background color of slides – which would result in trainees taking more time to understand the contents.
- Lengthy examples- case histories-stories
Trying to give minute details of the instance/story/narrative/example .
Not working on examples/case histories well before .
Not knowing how to tell the story line in a condensed form and how to reach to the “message part”.
Taking a very complicated example – wherein many roles are involved.
Taking a difficult exercise, wherein the participants are unable to understand “ what the exercise is about”.
Not calculating how much of time it would take for “Pre briefing” before the exercise.
Not being candid about the instructions to be given in simple , small sentences.
ix)Repetitions
Repeating a simple concept many times
Telling the same point in different sentences
Talking about the same example again and again
Giving the information delivered by another trainer in the previous session/s.
Giving the very same example given by the other trainer in earlier session/s
but with more narratives .
Getting into topic/subtopic covered by the other trainer/s in previous session/s.
x.Getting struck with one sub topic
Unable to move from one sub topic to another.
Not planning in advance as to how long one can stay with a sub topic.
Trying to give more and more inputs on one sub topic , and thereby losing time to cover other sub topics.
“Time Management Success always leaves evidence of effort, follow-through, productivity , and achievement.”
Ty.Howard- Author-Motivational speaker- coach.
(All Copyrights reserved by the author S.Susheela).
Training of Trainers in Mediation 