TOT 62: Presentation Plan

The following may be considered while planning for the presentation:

1. Subject matter must be placed one after the other in an organized and logical manner. There has to be a thought process as to why some thing is introduced before something. Why an example has to follow a concept or a concept has to be explained by an example.
2. Unless the basics related to the topic are introduced and dealt with, further inputs on the topic should not be given.
3. Trainer has to ascertain from the trainees whether the trainees have understood the basics, before proceeding to further details or further complicated /technical inputs. Asking the question “Am I clear? / Has any one got any doubts on this? alone may not be sufficient. Many trainees may feel hesitant to say openly that they have not understood what the trainer tried to communicate.
4. “Watching the face “ : Trainer may have to periodically watch the face of the trainees, to find out whether the trainees have understood what is being communicated or not.
5. After the concepts are introduced, trainer has to give some time for the trainees to understand the concept. “Pause and pace” play vital role in presentations. More time is to be given where the concept introduced requires comprehension or reflection.
6. Without helping the trainees understand the concept thoroughly further inputs should not be given.
7. Trainer may divide the information to be communicated to into groups:
8. Information/knowledge which is absolutely required by the trainees.
9. Additional information if any that can be given to the trainees.
10. What is mandatorily required to be communicated should not be escaped at all. More time can be devoted to this.
    Trainer can include less important (from the perspective of the trainee) sub-topics also as part of presentation.
    Less time is to be allocated for such sub topics.
11. However, these sub-topics should not be out of the context of topics identified in the curriculum.
12. Any sub topic or example or case history which is identified as part of presentation should have relevance to the subject.

DOCUMENTING THE PLAN

Trainers may start writing what all they want to speak on the training floor. Once they have finished doing it, they can cross check on:

1. Whether they have spent more words and time on less important topics than on important topics.
2. Whether there are any sentences without substance?
3. Whether the chosen example is a misfit?
4. Whether the concept can be presented in a simpler form?

To begin with they can start working on any sub-topic, with a time limit of five minutes, like: Ineffective communication/emotional impasse/reactive devaluation etc.

They can also try recording their own presentation and then watch it again, and cross check whether their presentation has something which was not required.

“Better to stand before the mirror and look at yourself before even planning to stand before the world.”

Slamw

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All copyrights reserved by the author S. Susheela.