TOT 138- “I want more time”.

….TOT 138–WEEK 138

“I want more time”.

Some trainers think that there  efficiency is determined based on how long they are capable of holding the  session. Of course length of time  taken by a trainer also plays a role but it is not just the duration of the session  that decides the efficiency of the     trainer.  The decisive factors are (i)  how long a trainer  takes to draw the attention  of the  trainees/audience and (ii) how long  is he/she capable of  retaining  the attention of the audience. When these two vital aspects balances, the session  becomes more interesting and more productive too.

• How long a trainer  takes to draw the attention  of the  trainees/audience .

This depends also on the following aspects:

• The body language  of the trainer.
• The dress /presentable  factors related to the  trainer.
• The way in which the trainer  gets on  to the  training floor , stands -sits-moves around, in the first few minutes.
• Dignified and  graceful body movements
• Voice modulations.
• Eye contact with all the trainees.
• “A POWERFUL OPENING  STATEMENT/QUESTION ” – related to the  topic under consideration to be deliberated  by the speaker, evoking interest in the mindset of the trainees  towards the topic  and also towards the trainer.

II How long  is e trainer  capable of  retaining  the attention of the audience:-

1. Contents Vs time:Quantity of contents vis-a-vi the available time
2. What do I give:-Quality of contents
3. How much I should give : Quantity.
4. Segmentation : Division of  main  topic into sub topics, and each sub topics into further sub topics.
5. Setting the atmosphere: Beginning and Closing every sub topic  with one or two  powerful  sentence/s, which can never be forgotten by the trainees, and which  will make the trainees waiting to listen more to the trainer.
6. Use of silence: Giving a small break in the from of a pause..before moving on to the next sub topic.
7. Holding the thread of Connectivity: Bringing connectivity between one sub topic and the other so that  all the subtopics are  made inseparable  yet definite part/s of  a  single comprehensive presentation.
8. Chronology: Placement of sub topics in an order.., so that the thread of continuity is not torn.
9. Impressive and interesting presentation :-Using  various  tools like- slides- stories-case histories- questions- simulation exercises etc..

Advantages:-

Every sentence the speaker speaks gets underlined.

Trainees will get a feel  of the professionalism of the trainer.

They do not find any chaff .. but see only the spread of  grains.

Demand for more time:-

1. Professionalism lies in doing your best in the allocated time.
2. Thoughts like “I can cover this topic if only I am given “X” number of minutes or hours “, should not be  controlling  the trainer.
3. ‘What best can I do in the given time?’ should be the  decisive factor.
4. Where can I  avoid loss of time.. ?
5. How can I make the best use of every second of the  time slot given to me?

Why some demand for more time?

1. They begin the presentation with an opening  remark” This topic needs more time, and I have shortage of time”.  When they begin with this statement,  something from within keeps telling such trainers,  pulling them down ,  that, due to shortage of time,  the trainer  will not be able to give the  best.
2. They get into talking mode. They use more sentences than required .
3. They do not work on the examples  or  case histories meticulously.
4. They do not  sit with a timer  and work on the time chart before presentation to see , how long they can take on each example or  case history?
5. They spend more time on explaining very simple concepts in detail.
6. They give more number of examples where one or two would be sufficient.
7. They get struck with one or two sub topics, and do not move forward to other sub topics that are required to be covered.
8. They get moved by the response and questions asked by the trainees, give control of the time  factor to the audience. They do not master the skill of deferring.
9. They try to answer  every question/s  asked by the participants even though the same may not be related to the topic under consideration.
10. They get struck in the maze of repetition.

“Measure your words. Think twice, speak once.”

(All Copyrights reserved by the author S.Susheela)